Enhanced user management and security for Overleaf Group Professional subscribers

Our Product and Engineering teams have been hard at work to bring much-requested enhancements to our Group Professional plan. First to be released is Managed Users, delivering a new type of user account that can be provisioned and managed centrally. This will be followed by single sign-on (SSO), which we aim to launch by the end of 2023.

Overleaf Managed Users—one of several planned upgrades to the features available on our Group Professional plan—is a new feature that gives group administrators greater control over user access and deletion, allowing them to centrally manage Overleaf accounts for their group or organization. It will also enhance business continuity by ensuring that groups keep control of projects and intellectual property if someone leaves.

How does Managed Users work?

The Managed Users feature allows Group Professional admins to create, manage, and delete subscription member accounts. It also enables them to transfer a deleted account’s projects to another member on the subscription.

If the group admin enables Managed Users for a group, any existing subscription members will be invited to transfer their account to a managed account. They’ll also be provided with clear details about what control their admin will have over their account and how they can keep their personal projects separate.

There’s full information about how to set up Managed Users and the differences between managed and unmanaged user accounts in our documentation for admins and for users.

What else is coming for Group Professional subscribers?

As mentioned, Managed Users is just the first of several planned upgrades to our Group Professional features. We know single sign-on (SSO), in particular, is a highly sought-after feature among our group subscribers and we’re aiming to launch this on the Group Professional plan by the end of 2023.

After the launch of SSO, there’s plenty more planned for 2024, including streamlined sharing options and license management.

How do I get Managed Users and the other new features?

If you already have an Overleaf Group Professional subscription, Managed Users is automatically available to you from today. Only the Group Administrator can enable Managed Users, but before you do, we recommend reviewing our documentation to understand how Managed Users affects admin and user abilities. Then you can follow the setup instructions in the documentation to get started.

Similarly, SSO and any other new features will become available to you when they launch without you needing to make any subscription changes.

If you already have a Group Standard subscription and would like to upgrade to take advantage of Managed Users and the other upcoming features, it couldn’t be easier—just contact support@overleaf.com. And if you don’t yet have a group subscription, but you’d like one, take a look at our Plans.